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Job Details

Track Administrator
Ferndale, WA  Posted: 9/16/2019


The Track Administrator will be responsible for the following:
  • Performs operation of daily Track activities including but not limited to: Process and resolve all Track exceptions, schedule changes etc.
  • Coordinate data gathering for new contractor set up and on-boarding.
  • Primary interface with Contractor timekeepers.
  • Responsible for all user IDs, passwords, profiles and security configurations.
  • Maintains Track procedures and work processes on an on-going basis and ensures compliance with those procedures, processes and standards.
  • Identifies and coordinates reporting requirements.
  • Ensures Track timesheets are processed timely and accurately.
  • Maintains all Track master data (pay formulas, schedules, agreements etc.)
  • Provide operational support and training to end-users.
  • Attends project team meetings as required.
  • Must be able to communicate effectively, both verbally and in writing, with the Maintenance, Reliability, Operations, Security and Technical Services Divisions, along with a wide range of personnel from various departments and divisions. Must also interface routinely with contractors.
  • Must be beyond reproach in ability to maintain strict confidentiality of all information (written & verbal) obtained on the job.
  • Ability to exercise independent judgment.
  • Strong organizational skills with attention to detail.
  • Strong written, verbal and interpersonal communication skills.
  • Ability to interact with a high level of professionalism with all levels of management, including but not limited to: Superintendents/Supervisors, Engineers, Support Staff, and Maintenance Mechanics.
  • Must be able to understand and interpret vendor contracts. Some exposure to auditing would be helpful.
  • Work well in fast-paced and high-pressured environment.
  • Expertise in the use of various computer software programs, i.e. MS Office (Word, Excel, PowerPoint), SAP, and other company supported programs.
  • Responsible for complying with Company policies and procedures, established standards, and governmental regulations (federal, state, and local).
  • Demonstrates personal commitment to health, safety, and environmental objectives
  • Excellent attendance is mandatory.
  • Subject to extended work hours during turnarounds and emergencies
  • Must be willing to travel to Billings, Montana for training.
  • Completion of High School
  • Legally authorized to work in the United States on a regular, full-time basis without restrictions

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